AI Procurement Review Board

The packet lands three days before the meeting. Six vendors, four hundred pages, and a committee that has ninety minutes. Somebody will summarize that material with a model, and the summary will drive a purchase. The controls here wrap that summarizing step.

A review board is a standing decision body rather than a one time exercise. Members read supplier material, ask for the evidence that is missing, and then approve, reject or defer. Most of the reading and summarizing between meetings now happens with model help.

The nearest sibling is the supplier assessment starter, and the split is real. An assessment describes one vendor in depth for a risk owner. A board compares candidates against each other and has to record why one was chosen.

Packets arrive as slide decks, questionnaires and marketing claims. Grounding checks lift the citations out of a summary and compare them with the material that was supplied. Scoring refuses any summary below a combined 0.85, or shorter than 120 characters, before it reaches the agenda.

Decision rights stay outside the tool. Set who may approve a purchase, what counts as sufficient evidence, and how long a deferral may last. The human review point ships as an empty block, which means the board approval you want is a switch that nobody has flipped. Audit marking labels an evaluated request and blocks nothing, and the record you keep afterwards depends on separate retention settings.